Scheduled emails in iOS 16 will put security pros at ease

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One of the key features of macOS Venture and iOS 16 was a few Urgently needed Improvements to Apple’s Mail app. I’ve long criticized the app as stagnant and way overdue for some serious upgrades; I’ve even argued in the past that Apple developed a Mail.app Pro and rebranded the current app to Mail.app Lite to separate the needs of business users from pro users. With Apple’s fall upgrades, Scheduled Send at last built into the macOS and iOS Mail app, but with a caveat IT admins will appreciate. Read on to learn more about scheduling emails in iOS 16 and macOS Ventura.

About [email protected]: Bradley Chambers managed an IT business network from 2009 to 2021. With experience deploying and managing firewalls, switches, a mobile device management system, enterprise-class Wi-Fi, hundreds of Macs and hundreds of iPads, Bradley will identify ways Apple IT managers deploy Apple devices , building networks to support them, educating users, stories from the IT management ditch, and ways Apple could improve its products for IT departments.


Scheduled sending in Gmail, Outlook, Spark, Spike, etc

Scheduled send is Not a new concept for email apps — it’s pretty much a standard feature today, and even Gmail has built it into its web app. macOS and iOS email apps like Spike and Spark have offered it as a built-in feature for many years. Apple was one of the last holdouts when it came to not offering scheduled sending as a built-in feature.

If you’ve always stuck to Apple’s email apps to manage your inbox, you might be wondering: why delay sending an email later? I personally use it all the time. Here are some situations where I use it.

Sending emails during regular business hours

I usually spend Sunday evenings getting ready for the work week, but I don’t expect anyone else I work with to do this. When I send emails for actions or meetings for the coming week, I write them on Sunday but schedule them for Monday morning. That way I don’t disturb their family time.

Send follow-up emails

This example can backfire if used incorrectly, but if you’re organized, it works. Let’s say I email someone and ask them something. I often schedule a follow-up email for a week later. This automates the follow-up process. If they reply sooner I will delete the scheduled follow up.

Schedule time-sensitive emails in advance

Let’s say you want to remind your team to submit their expense reports on the last day of the month. You can write this email at any time, but it must be sent at the right time. This allows you to tick something off your to-do list so you can get on with other things but have it delivered at a time you choose.

How Apple implemented scheduled email delivery in iOS 16 and macOS Ventura

Scheduled email delivery iOS 16

Apple includes Schedule Send as part of its fall releases, but it works differently than other platforms. For other apps, your email will be stored on their servers until the time of your choosing; The benefit of this setup is that the email will be sent regardless of whether your devices are online at the time. However, some users (and IT pros) dislike this integration as it adds another middleman to their email delivery. Email app companies integrate with the Gmail API similar to Mail.app, but they take it a step further. Of course, you should use a company you trust, read their privacy policy, etc. The most popular email providers are from great companies with great people you can trust.

On the other hand, Apple takes a different view of the broadcast schedule. The email is saved locally on the device. If you schedule an email to be sent from Mail.app on macOS Ventura on Friday at 12:00 p.m., but your laptop is offline at the time, it won’t be sent until it comes back online. Depending on your use case, this can be a problem or a great feature. Scheduled emails on macOS Venture and iOS 16 do not sync to other devices. So if you have an email scheduled on your Mac, it won’t show up on iOS. It is truly stored locally on the device. With Power Nap enabled, I can confirm that macOS Ventura sends scheduled emails while your Mac is asleep.

Summarize scheduled email sends in iOS 16 and macOS Ventura

Apple’s method for scheduled emails on iOS 16 and macOS Venture will put security experts at ease as it limits where emails can be stored. Still, it can cause problems for end users if they expect it to work like other apps.

On the other hand, Apple syncs active internet accounts from Mac to Mac via iCloud, and I’d love to see them extend this feature to iOS. If so, would it be possible to sync from device to device so everything stays local – maybe it could just sync over the same Wi-Fi network? In any case, it’s great to see Apple adding some new features to its standard mail applications.

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